The Office of Planning and Finance
I. Position and Functions
The Office of Planning and Finance is a specialized functional unit within Dong Nai Department of Science and Technology (DOST). Its core role is to serve as the consultative body to the Director in managing and executing all planning, financial, and budgeting activities for the S&T, innovation, and digital transformation sectors, both internally within the Department and across provincial agencies.
II. Duties and Powers
The duties and powers of the Office of Planning and Finance are comprehensive, covering policy advice, strategic planning, budgeting, financial management, procurement, public asset management, and internal controls.
1. Policy Advice and Legal Issuance
The Office holds the responsibility for advising on the issuance of legal policies under its functional scope. Specifically, it shall:
• Chair and coordinate with other divisions and units to develop and submit to the Director for issuance, or submit to competent authorities for issuance, mechanisms, policies, legal normative documents, programs, and plans concerning the science, technology, and digital transformation sectors within the advisory management scope of the Office.
• Provide guidance, inspection, and monitoring of the implementation of these documents after they have been approved, in accordance with the assignment of the Director.
2. Development and Execution of Sectoral Plans for Science and Technology
The Office is mandated to drive strategic planning and implementation efforts:
• Implementing Resolution No. 57-NQ/TW (dated December 22, 2024) of the Politburo regarding the "breakthrough development of science, technology, innovation, and national digital transformation," and Resolution No. 03/NQ-CP (dated January 9, 2025) of the Government issuing the Action Program to implement Resolution No. 57-NQ/TW, specifically for tasks assigned by the Director within the planning and financial fields.
• Chairing the development and submission to the Director for approval of the annual and 5-year phase orientations, objectives, and tasks for science, technology, and digital transformation. These plans must be based on the overarching development strategy for S&T, innovation, and digital transformation, and the Office must organize periodic evaluations of their execution.
• Chairing and coordinating with provincial departments and localities to guide the preparation of annual state budget expenditure estimates for S&T and digital transformation.
• Reviewing, synthesizing, and proposing the plan and budget estimate for S&T and digital transformation activities. This includes drafting the allocation plan for annual S&T non-business funds for sectors and localities.
• Proposing necessary tasks for the procurement of assets and equipment using recurrent expenditure sources in the S&T and digital transformation fields, and submitting them to the Director for forwarding to competent authorities for consideration and decision.
• Coordinating in periodic and ad-hoc inspection and evaluation of the allocation and utilization of S&T funds by sectors and localities.
• Monitoring, urging, synthesizing, and reporting on the allocation and utilization of S&T funds.
3. Management of Development Investment in the S&T Sector
The Office oversees capital investment flows into the sector:
• Synthesizing information regarding projects and state budget capital plans for development investment expenditure in S&T for provincial sectors and localities.
• Chairing and coordinating with relevant units to research mechanisms and policies designed to attract non-state budget resources for investment in S&T, innovation, and digital transformation.
4. Management of the State Budget for the DOST's Operations
This function focuses on the internal financial management of the Department:
• Chairing and coordinating with internal divisions and units to build the annual and phased operational plans for the DOST.
• Preparing and adjusting budget estimates based on proposals from affiliated divisions/units.
• Preparing financial reports and the annual state budget finalization reports for the DOST's operations and state budget utilization.
• Chairing the guidance, preparation of estimates, inspection, synthesis, and preparation of the 5-year financial plan and the 3-year state financial-budget plan. This includes estimates for non-business activities, development investment, capital construction investment, and equipment procurement projects.
• Defending the state budget estimates and the DOST's financial-budget plan before regulatory bodies.
• Providing input on the economic, financial, and funding components of programs, schemes, and tasks utilizing state budget funds during their development.
• Executing the finalization of funds for S&T and digital transformation tasks as regulated.
• Advising the Director to issue decisions on the assignment, adjustment, and supplementation of annual state budget estimates.
• Announcing and publicizing the estimates and the implementation status of the annual budget as stipulated by law.
• Coordinating to advise the Director on issuing the catalogue of specialized assets under the DOST's management scope.
• Guiding, inspecting, monitoring, urging, and synthesizing reports on the implementation status of the assigned state budget estimates for divisions and affiliated units.
• Chairing the submission of plans to the Director. Organizing the review, appraisal, and announcement of annual finalization results for affiliated units.
• Synthesizing the DOST's annual finalization reports and financial reports to be sent to the Department of Finance. Publicizing the annual budget finalization.
• Managing the assigned state budget funds and other funding sources.
• Fulfilling the responsibility of a Level I Estimating Unit for the DOST.
• Guiding budget procedures, processes, and financial plans for affiliated divisions/units.
• Executing the financial contents (estimates, appraisal, payment finalization) of specialized tasks proposed by divisions (excluding S&T projects/topics).
5. Project Development and Monitoring of Bidding Activities
The Office plays a crucial role in project finance and procurement oversight:
• Providing input on documents submitted to the Director for approval of plans for selecting contractors for project implementation.
• Providing input on procurement estimates under the Director's decision-making authority 10a.
• Providing input on the finalization of annual public investment capital.
• Monitoring, evaluating, and reporting on the implementation of bidding activities within the DOST's management scope.
• Chairing the execution of bidding procedures related to assigned tasks.
• Advising the Provincial People's Committee (PPC) on organizing the implementation of S&T components of National Target Programs, as guided by Ministries and assigned by the PPC.
6. Management of Public Assets
The Office ensures the proper procurement, utilization, and disposition of assets:
• Chairing and advising on the procurement, equipping, and management of state budget-funded assets executed by the DOST, within the Department's authority.
• Submitting standards and usage norms for specialized assets for divisions and affiliated units to the Director for issuance.
• Coordinating the submission to the Director for the disposition of public assets under the Department's authority. This includes handling project assets using state capital and other related matters concerning the management and utilization of public assets under the DOST's scope.
• Chairing the coordination with affiliated divisions/units to conduct asset inventory for state management purposes. Executing the asset management of the DOST.
7. Management of Public Non-Business Services
The Office advises on the structure and funding of public services:
• Chairing and coordinating with divisions to advise the Director on submitting to competent authorities for issuance, amendment, and supplementation of the catalogue of state budget-funded public non-business services in S&T, innovation, and digital transformation within Dong Nai province.
• Advising on the economic-technical norms for state budget-funded public non-business units.
• Coordinating participation in the management of prices for state budget-funded public non-business services.
• Organizing the deployment, guidance, and inspection of the implementation of task assignment, ordering, and bidding for the supply of state budget-funded public non-business services at the DOST.
• Providing financial input on the criteria and quality standards for state budget-funded public non-business services.
• Coordinating with relevant divisions/units to conduct inspections of public non-business service provision activities and the public non-business units under the DOST’s scope.
8. Management of Autonomy, Finance, and Accounting for Affiliated Units
The Office guides the financial independence and compliance of affiliated public units:
• Providing input on the financial autonomy plans proposed by public non-business units under the DOST. Advising on submitting documents to the Department of Finance for review, appraisal, and approval.
• Guiding and inspecting the implementation of the autonomy mechanism for S&T organizations and public non-business units managed by the DOST.
• Advising the Director on inspecting the revenue and expenditure activities of public non-business units.
• Guiding the implementation of the accounting regime. Inspecting accounting procedures and supervising compliance with accounting standards and regulations.
9. Coordination and Internal Management
The Office manages internal policies and administration:
• Chairing the coordination with the Department Office to develop, advise on the issuance of, and guide the implementation of the internal expenditure regulations of the DOST.
• Chairing and coordinating with divisions/units to develop plans, organize implementation, and inspect the practice of thrift and anti-wastefulness within the DOST.
• Coordinating with affiliated divisions/units in developing reports, programs, and plans related to S&T, innovation, and digital transformation activities.
• Providing professional guidance to organizations and individuals on matters within the Office's specialized functions and management scope.
• Managing civil servants, finance, assets, records, and documents, and executing statistical, documentation, and archiving work for the Office, according to the DOST’s decentralization.
10. Other Duties
The Office executes any other tasks assigned by the Department’s leaders.
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